Vitala Nest Co · Organization Systems & Consulting
Structure, brought to everything you run.
Vitala Nest Co brings order to how businesses and homes function — digital file and project systems built on 13 years of AEC document control experience, and hands-on organization for residential and commercial spaces.
What we do.
Everything gets disorganized the same way — no system, no owner, no standard. We fix that in two forms: the files and structures that run your business, and the physical spaces you work and live in.
Digital organization systems
File structures, project folders, and document workflows that hold up under real deadline pressure — the same discipline used to manage contracts, drawings, submittals, and RFIs across concurrent construction and architecture projects. We build the folder architecture, naming conventions, version control, and archive systems that keep a business's records findable, compliant, and audit-ready, in SharePoint, Google Drive, Procore, or whatever platform you already run. Beyond files, we bring the same order to the operational side — permitting and regulatory paperwork, day-to-day administrative support, and calendar and schedule management — so nothing slips between the cracks. Delivered remotely, so location is never a barrier.
Includes File & folder architecture · Document version control · Project record systems · Permitting & regulatory compliance · Administrative support · Calendar & schedule management
We review how your files, drawings, and records are currently structured — and where things get lost, duplicated, or out of date.
We design a folder architecture, naming convention, and version-control system built for how your team actually works day to day.
We migrate existing files into the new structure and document the system so your team can maintain it without us.
Physical space organization
Luxury space organization for the rooms you live and work in. We bring order to residential, commercial, and corporate spaces alike — whole homes, closets, kitchens, and home offices, plus light installation work like shelving and TV mounting — each one reorganized for function, flow, and calm. Based in Atlanta metro, with availability nationwide for larger projects. Hands-on, by appointment, in sessions built for real results, not a quick tidy-up.
Includes Whole-home organization · Closets & kitchens · Home & corporate offices · Light installations
A walkthrough of the space, what's not working, and what you want it to feel like when it's done.
A focused, hands-on session — sorting, systemizing, and installing whatever the space needs, from shelving to storage.
A system designed to hold up after we leave, with guidance on how to keep it that way.
Why Vitala Nest
13 years of keeping construction and architecture projects from falling apart.
Before Vitala Nest, Tiona Hearns spent 13+ years as a project coordinator and document control specialist inside construction, architecture, and engineering firms, moving through roles that spanned executive support, permitting, and full project lifecycle coordination.
The job, every time, was the same underlying problem: keep contracts, drawings, RFIs, submittals, and change orders organized well enough that nothing slipped through in a fast-moving, multi-party, deadline-driven environment. That meant building and maintaining electronic project files and archives in SharePoint and Procore, enforcing version control across concurrent projects, tracking subcontractor compliance and certificates of insurance, and preparing closeout and O&M documentation clean enough to hand off without question.
That's the standard Vitala Nest Co brings to every engagement — whether it's a client's shared drive or their storage closet. Systems built the way a construction project has to be organized: nothing lost, nothing late, everything where it's supposed to be.
— Tiona Hearns, Founder
Questions, answered.
The things people usually ask before their first project.
Do you work with businesses, or just homes?
Both. Digital organization systems are typically for businesses and teams — file structures, project records, document control. Physical organization covers residential, commercial, and corporate spaces alike. Some clients use both services together; most start with one.
What does a digital organization project actually involve?
We start by looking at how your files, drawings, or records are currently organized — where things get duplicated, buried, or hard to find. From there, we design a folder structure, naming convention, and version-control system suited to your platform (SharePoint, Google Drive, Procore, or whatever you're already using), migrate your existing files into it, and leave you with a system your team can maintain without ongoing help.
Is the digital organization service specific to construction and architecture firms?
The approach comes from 13 years of document control inside construction, architecture, and engineering firms, so AEC teams get a consultant who already speaks the language of RFIs, submittals, and drawing sets. But the underlying problem — records that are hard to find, inconsistent, or at risk in an audit — shows up in any business, and the same systems apply.
How long does a physical organization session take?
Sessions are built around real, lasting results rather than a quick surface tidy, so most projects run longer than a couple of hours. Exact timing depends on the size and condition of the space — we'll scope it together during your consultation.
Do you travel for physical organization projects?
We're based in the Atlanta metro area, where most physical organization projects happen. We're also available nationwide for clients outside the metro area — travel is factored into the project cost, so pricing for those projects runs higher than local ones.
Do I need to be in Atlanta for digital organization services?
No — digital organization is done remotely, so it's available nationwide at the same rate regardless of location. File structures, document control, and project record systems can all be set up and handed off without an in-person visit.
How much does a project cost?
It depends on the scope — a single closet is a different project than a full department's file system. The intake form asks for a rough budget range so we can tailor the conversation, and every project starts with a consultation before anything is finalized.
What happens after I submit the intake form?
You'll hear back to schedule a consultation call or walkthrough, where we'll talk through the space or system in more detail and outline next steps.